Data protection

As a school, we hold information about our pupils and their linked contacts.

  • We collect a variety of information about our pupils including their contact details and any pertinent information about them including information about their health and any allergies and any additional learning needs. We will, throughout their time with us, also generate a range of educational information about pupils including their attainment and achievement, their reports, their attendance and their behaviour. We also collect contact information about their linked contacts, most often family members.

  • The purpose of us holding this information about pupils is to help us plan the most suitable provision for them. With regard to information held about linked contacts, this is to enable us to get in touch with those at home to discuss any matters arising and in the case of emergency.

  • All personal data is held securely on our school systems and only authorised people can access it. 

  • Pupils and linked contacts can update their information by emailing lowerschool@ysgolnantgwyn.co.uk middleschool@ysgolnantgwyn.co.uk or upperschool@ysgolnantgwyn.co.uk 

  • Relevant information (for example, attendance records, educational records) will be kept by the school for the duration of the pupil's education with us. At the point of departure from the school, this information will be archived or removed with exceptions to this including the need to retain non examination assessments for a period of time in line with JCQ guidance.